TOMCat, Thousand Oaks (Library) Materials Catalog, is an online catalog of the library’s holdings. Search the catalog to find books, videos, DVDs, musical recordings, spoken word (books on tape or CD), and more.
TOMCat is accessible from computers within the library as well as any computer with Internet access, regardless of its physical location. Enter the catalog from the Library’s home page www.tol.lib.ca.us or go directly to the catalog http://catalog.tol.lib.ca.us
In the spring of 2003, the library changed to a new, more powerful automated system, which brought a different look to the online catalog along with added features and capabilities. Users can …
There are several ways to search the catalog. Click on the tabs to change to a different search option.
After typing the word(s) in the search box, click on the Search button or press <Enter> on the computer keyboard.
All pages in the catalog have navigation buttons at the top and bottom of the screen. Clicking on these buttons allows you to navigate through the various pages. The buttons may change according to the options available on the page that is currently displaying.
A Successful search that results in only one match for your search words
If your search has a single result that matches your search specifications, you see a complete record of that title. The full record includes the author, title, publisher information, date of publication, a physical description of the item, series title (if appropriate), subject headings, and sometimes notes, a summary statement, table of contents, and information about additional authors, illustrators, etc. There is also information about the library holdings that shows the number of copies, their location, call number and status. (Figure A)
Figure A - Full record shows three copies of a compact disc of Mozart’s piano concertos, one at Newbury Park, two at Thousand Oaks. The call number is EC Mozart. All copies are available for check out.
A successful search that results in multiple responses
If your search has multiple results, you see an alphabetical list, which corresponds to the type of search you performed. For example, a subject search for “automobile repair” returns a list of subject headings beginning with those words. (Figure B)
Figure B Result list for Subject search “automobile repair”
A Title search for “automobile repair” will result in an alphabetical list of titles that begin with those words (Figure C).
Figure C Result list for Title search “automobile repair”
Click on the underlined text in line number 1 ("Automobile Repair And
Maintenance Series") to view the 2 entries.
Click on Extended Display to see the Location and Call number. (Figure E)
Figure E Extended display of Title number 1 in Figure D
Click on the blue underlined text to see the full record.
Click on Return to List to go back to the Title list.
A search that doesn’t exactly match the search term
If there is no exact match for your search, you are presented with an alphabetical list of results with your search terms inserted where they would appear if they existed in the catalog. You can click on Search as Words to resubmit a search for the same terms searched as individual words.
Figure F Search terms “what moved my cheese” not found. There is an option to resubmit the search for each of the individual words.
An unsuccessful Author search does the same as above, but offers the option to reverse the order of the search terms. For example, an author search for Jack London assumes a last name of Jack. Not finding that, you are given the option to resubmit the search as London, Jack.
Enter the entire title, or just the beginning, into the Search box. It is not necessary to include initial articles, the, an, a. Use this search if you know the title of a book, video, CD, book on tape, etc.
Use this search for authors, illustrators, performers, composers, narrators, etc.
Type the author’s last name followed by as much as you know of the first name. You don’t have to include the first name.
If you enter an author’s full name exactly as it appears in the catalog, you will be presented with an alphabetical list of titles written by that author. Many author entries include the author’s birth date, and perhaps the death date. An exact match would need to include those dates. For example, a search for bradbury, ray 1920 would exactly match the catalog entry for Ray Bradbury and therefore return a list of titles by him. A search for bradbury ray will result in a Browse author list from which you would click on the correct form of the name to view the list of titles.
If there is no match for the name that you entered, you are presented with an alphabetical list of authors with the name you entered inserted where it would appear if it existed in the catalog. You can click on the name to reverse the order of the search. This option helps remind you that Author searches must begin with the author’s last name.
The following screen shot shows the results list for an Author search for robert morse.
Changing the search by clicking on the underlined name returns the following results.
Use this search if you know the author and all or part of the title. You can also use this search for organizations and government bodies.
In the Author search box, type the author’s last name first, then as much as you know of the first name.
Click in the Title search box and type any word(s) from the title.
The optimal Subject search occurs if you use the exact wording of the Library of Congress Subject Heading(s) assigned to library records. If the exact subject term you searched does not exist in the catalog, you are presented with an alphabetic list of subjects showing you where that subject heading would file. You can resubmit the search by clicking on Search as Words. The example below shows the results list of a subject search for Japanese gardens.
A Word or Keyword search looks at every part of the record for your search term(s). For example a Keyword search for “exercise” retrieves records where “exercise” may be found in the title, subject, table of contents, etc.
Tips for Keyword Searches
Use and between words to search for records that include ALL of your search terms anywhere in the record.
Example: marathon and training
If you do not separate the words with and they will be searched as a phrase.
Example: marathon training
Use or between words to find ANY of your search terms.
Example: walking or running
Use and not between words to EXCLUDE the second word from the results.
Example: pets and not dogs
A single asterisk (*) following the last letter you type will substitute up to five letters at the end of words.
Example: build* may find build builder building or buildings
Two asterisks (**) will replace any number of letters.
Example: environ** could find
environs, environment, environmental, environmentalists
Use near between words to search for words close to each other in the record.
Use within # between search terms to find words which occur within # words of each other in the record.
Use parentheses to group search criteria together.
Examples: Shakespeare near criticism
Travel* within 3 children
(protect* near environ**) and child*
You can perform multiple search types simultaneously by using the following abbreviations:
n: note (table of contents or summary)
a:grisham and t:torts will find John Grisham’s King of torts
a:raffi and n:(over near meadow) will search for the singer/songwriter Raffi (Author) and search the Table of Contents Notes and find songs by Raffi that have “over” and “meadow” in the title.
Call Number Search
The library uses the Dewey Decimal Classification system for nonfiction books. Fiction, Mystery, Science Fiction, Western can be considered the call number for fiction books.
If you know the call number of a book and would like to search for other books with similar call numbers, use the Call Number Search.
973.7 is the call number for books about the Civil War.
j 973.7 is the call number for juvenile books about the Civil War.
mystery can be thought of as the call number for mysteries.
Additional Search Features
Modifying/Limiting your search
The catalog allows you to modify or limit the results of your search. Once you have done a search and are presented with a results list, you can click on the Limit Search button to display a set of options for narrowing the search results. Click on the down arrow in the text boxes for a list of options. You can:
Marking and Saving Records
You can Mark (or select) records to add to a list that you can print or email. Click in the box next to the title (or author, subject, etc) that you want to add to a list. Then click on the Save Marked Records at the bottom of the screen.
After you have marked and saved records, click on the View Saved Records button for viewing, printing and email options.
Printing your list
Placing Holds / Reserving library material
You may place a Hold on a title if all copies are checked out or if the title is On Order. If the status of an item says CHECK SHELF, you may call the Library’s Reference Desk and ask that the book be held for you.
How to place a hold on checked out material
1.) Search the catalog. (See Getting Started and Basic Searching)
2.) You must retrieve the full record in order to request a hold. (see Explanation of Search Results)
3.) Click on the button located near the top right corner of the screen.
You will see a screen that identifies the title you want to request.
4.) Type your last name followed by your first name in the first box.
5.) Type the 14-digit library card bar code (no spaces) min the second box.
6.) Use the drop-down window to choose a Pickup Location (Thousand Oaks or Newbury Park).
7.) Click on Submit above information.
You will see a screen confirming whether or not the Hold was successful. (Figure G)
Figure G Holds confirmation screen
The library will notify you when the materials you requested are ready for pick-up. You can choose to be notified by email or telephone. (See My Account)
There are some limitations on requesting library materials.
You may access your library record by clicking on My Account located on the yellow bar near the top of the screen. Enter your name (last name first) and your library barcode number, then click on Display Record for Person Named Above or press the Enter key on the computer keyboard.
Once you have successfully accessed your account you may:
Renewing Library Material
There are some limitations on renewals.
Featured Lists are pre-set catalog searches for specific books or other types of materials. Click on Featured Lists on the yellow bar near the top right corner of the screen. Once you select a list, you can browse through the titles, access the full record to see if it is available for check out or eligible for requesting a hold. If the item status indicates Check Shelf, you are welcome to call the Reference Desk and ask that it be held for you.
You may suggest books, compact discs, spoken word, etc. that you would like the Library to purchase and add to the collection. Click on Purchase Suggestions on the yellow bar near the top center of the screen. Complete the form and click on Submit This Suggestion. If your suggested purchase is added to the library’s collection, you will find a catalog record for it within two to four weeks. Once you find a record in the catalog, it may be eligible for a hold request.
The library subscribes to many specialized databases to help locate information on a wide variety of topics. You can access full text magazine and newspaper articles, company information, literary criticism, poetry, science digests, government information, and much more. All of the databases are available from computers in the library and many of them can be accessed remotely from any computer with Internet access. A valid Thousand Oaks Library card is required for remote access to the databases. Click on Databases on the yellow bar near the top left corner of the screen.
Oaks Library · 1401 E. Janss
Road · Thousand Oaks, CA 91362
· (805) 449-2660
Newbury Park Branch Library · 2331 Borchard Road · Newbury Park, CA 91320 · (805) 498 2139